Every wedding, no matter how large or small, is an excersie in paying attention to detail. That’s why the Wedding Team will be on hand to answer any questions or concerns you may have. For the same reason, we have established a list of answers to commonly asked questions so that we may help you get your planning started.

Planning

Wedding Coordinator
The Grove Park Inn does not require, but strongly recommends, that you employ an outside professional/certified wedding coordinator to assist with your wedding day. From planning the set-up and arrival of vendors to executing the ceremony and timeline of the reception, a wedding coordinator will help make your day seamless and enjoyable. Please see our preferred vendor list for recommendations.

The Ceremony

Seating Arrangements
Most indoor and outdoor venues can be set up to match your plans. We offer elegant white folding chairs for outside venues and white chair covers for our banquet chairs for the indoor venues.

Set-Up
We are happy to assist with any tables you may need for the ceremony along with our white linen and chairs. We also include an elegant fruit-infused water station with your choice of fruits/herbs.

Decor
You are welcome to make any additions to our set-up to personalize your day (e.g., flowers, linens, chiavari chairs, chair covers, or an arch). We do require insurance in case of any damage to rented items. Our in-house floral department would be happy to assist you with any floral or décor needs. You can contact them at floralshop@groveparkinn.com or 800.438.0050 ext. 2046.

Music
You are welcome to bring in any acoustic music of your choice, or you may have our onsite audio visual company, Southern AV, arrange an iPod hook-up for your existing sound system for an additional fee. If you have a DJ that will be providing the ceremony music, please make all arrangements directly through your DJ.

Signage
We provide directional signs from the Great Hall to your ceremony spot along with our existing electronic directional monitors throughout the resort and in guest rooms to assist.

The Reception

Seating Arrangements/Dinner Set-Up
Most rooms can be set up to match your plans. We offer flexible seating ranging from four to twelve guests per table, round or rectangle shaped. Measurements are: 30” round, 60” round, 72” round, 6’x30” rectangle, or 8’x30” rectangle. We provide white floor-length linens. You are welcome to make any additions to our set-up to personalize your day (e.g., upgraded dance floor, linens, chiavari chairs, and candles (in glass containers). The Resort does provide complimentary chair covers and coordinating sashes for all wedding packages. We do require insurance in case of any damage to rented items.

Dance Floor and Risers
These complimentary items are fully mobile and adaptable to your specifications. Our dance floors are oak wood.

Music
You are welcome to bring a DJ or band of your choice. Please ask for our preferred vendors list for recommendations.

Catering
Menu prices are not guaranteed until 120 days prior to your event. Due to state and local ordinances, all food and beverages must be consumed on the premises and purchased solely through The Grove Park Inn. A 22% service charge is added to all food and beverage functions. 7% NC State Sales Tax is calculated on the total of all charges. We ask that your menu be finalized at least thirty (30) days in advance of your event. Custom menus should be discussed directly with your Catering Manager.

Food and Beverage Service
The Resort does not allow food and beverage to be brought onto or off the property, whether purchased or catered from outside sources. Your Catering Manager may make exceptions to this rule in writing via email for items such as a candy station, and other items not provided by The Grove Park Inn. Dietary substitutions are available on request. Children’s Meals (ages 3-11) are $20++ per child and consist of a fruit cup, chicken fingers and French fries, cookie and beverage. Vendor’s meals are at Chef’s discretion and are available at $28++ per vendor (cold entrée) and $40++ per vendor (hot entrée).

Alcoholic Beverage
The State of North Carolina regulates the sale and service of alcoholic beverages and as a licensee, The Grove Park Inn is charged with the responsibility of ensuring that state laws are strictly complied with. No alcoholic beverages from outside sources may be brought into a Resort-catered function without the written permission of the Resort. The Grove Park Inn reserves the right to refuse to serve any alcohol at any Resort-catered function to any person without proof of age or to anyone based upon inappropriate behavior during the function or while on Resort premises. However, it is the responsibility of the host to ensure that no underage guests drink alcoholic beverages during the function.

Service Charges & Sales Tax
22% service charge is applied to all events requiring food and beverage. There is no service charge on ceremony rental fees without food and beverage. 7% NC State Tax is added to all charges.

Miscellaneous Fees
Chef Attendant/Carver – $125 per chef
Bartenders - $75 for first hour, $30 each additional hour
Umbrellas - $100 each

Function Hours
Based on availability, our function spaces are available to host events until 2:00 AM, with the bar closing at 1:30 AM. In an effort to respect our neighbors, all outdoor spaces must be clear of amplified music by 10:00 PM.

Audio/Visual
A comprehensive selection of state-of-the-art audio/visual equipment is offered through our in-house partner, Southern AV. From pin-spot lighting on the floral centerpieces and color washes for depth and drama to full-scale video presentations, SAV can give your wedding that special touch. To get a quote, contact Matt Casale at mcasale@southernav.com.

The Finer Details

Parking
There is a number of complimentary parking spots on property for your guests use. Valet parking for day use is $10 and overnight parking is $20 per night. Garage parking is available in both wings of the Resort at $5 for the 1st hour and $2 each additional hour (max of $22 per day).

Guest Rooms
If you are looking for a group of 10 or more sleeping rooms, please contact the sales team at 800.438.0050 ext. 6338 to contract a guaranteed block of rooms.

Payment
A non-refundable advance deposit of 25% of the food and beverage minimum is required along with a signed copy of the Catering Contract. Payment of the full estimated amount due is required 10 days prior to your event. A completed credit card authorization form is required to be on file for any charges in excess of the estimated amount.

Guarantee
A final guest headcount is required three business days prior to your event. This number is your guarantee and may not be lowered. Final charges are based on your guarantee or actual attendance, whichever is greater.